Early this week, Zwift began opening up its FutureWorks Club tools to more users. Once the rollout is complete, all level 20+ riders or level 10+ runners will have access to create Clubs. (You must also be at least 16 years of age, and have an active Zwift subscription.)
Further reading: How to Create a Zwift Club
The most exciting capability Clubs delivers is events hosting. Club owners can easily create events that behave just like “official” Zwift events, starting from the start pens with sweeper/leader beacons, results screens, and more.
Let’s dig into the details of how it all works, and some best practices for creating successful Club events!
Creating a Zwift Club Event
If you’re designated as a Club’s owner, it’s easy to create events for your Club. In fact, Zwift has done much of the work for us! Here are the minimum steps required to create a Club event:
- Tap “Create Event” (available from the 3 dots menu, or at the bottom of the page if you have no upcoming events) from your Club’s homepage
- Select event type (Ride or Run) and tap the large box below to proceed
- Choose an event template (you can customize all settings on the next screen) or scroll down and tap “Routes” to build an event from scratch
- If you chose a template, everything is set up for your event except the date and time. Enter a date and time, customize your settings if desired, then tap “Publish Event”
All done! Here’s what the screens look like:
Watch a quick video tutorial on creating an event:
Exhaustive Event Settings List
Zwift’s event templates pre-populate settings, making it easy for you to spin up an event. But club events can be customized in a variety of ways! Here’s the full list of currently-available event settings:
- Title (140 character limit)
- Date, Time (events can be scheduled up to a month out)
- Description: descriptive text about the event. Can include hyperlinks (eg, “zwiftinsider.com”)
- Groups: A, B, C, D, and E page groups can be toggled on or off for the event. These groups have set pacings attached which cannot be customized.
- Leader and Sweeper: select a Club member as the leader (yellow beacon) and one as sweeper (red beacon) if desired
- Route: choose from any free-ride/run routes on any Zwift world. (Event-only routes not allowed.)
- Length: define your event’s length in terms of set Distance, Duration, or Laps
- Late Join: toggle on/off
- Event Results: taggle the event-finish results screen on or off
- Women Only: toggle on/off to make it a women’s only event
- Visibility: choose between “Only club members can join” and “Anyone with the event link can join”
Best Practices for Club Events
Want your Club events to be successful? Follow these best practices.
Use Your Words
Your event has title and description text fields. Pay close attention to what you enter here. The title should be short, descriptive, and enticing. You’ll probably want to include your Club’s name or abbreviation at the start of the title, since event images are currently generic and the description text isn’t visible until people click to see event details.
The description should further “sell” the event to potential participants, then go on to answer any questions they may have.
Be sure to include website and Discord links in the description if applicable.
Choose the Best Date/Time
Real-life club leaders know that getting athletes together at the same time and place can be a challenge. The challenge is similar on Zwift. When choosing a date/time for your event, consider the following:
- Think about repeatability and habits. Are you choosing a date/time that can be repeated regularly, if this will be an ongoing event?
- Did your IRL club have a regular outdoor event on a particular day which is no longer running? Perhaps schedule the Zwift event for the same date/time.
- Think of timezones: if you’re trying to create an event that appears to Zwifters outside of your local timezone, you need to do the math to figure out a time that works well for you and others.
- Think of life schedules: Zwifters tend to workout after work, before work, and during their lunch break (in that order). Choose your times accordingly.
Make It Special
Zwifters have access to hundreds of events every day. If you want them to dedicate their time to your event, you’ve gotta make it special. Put yourself in their shoes. How does your event meet their needs, and catch their eye? A few ideas:
- Structure the event so it accomplishes a particular goal, such as sprint efforts, climbing practice, social recovery, or route badges.
- Use the popular Discord app for voice chat during the event. This helps pass the time and create bonds between participants.
- Give away prizes, even if they’re virtual and/or silly.
- Give your event a unique name that stands out from the crowd.
- Need ideas? Ask for feedback. Then tweak your event and improve each iteration, at least in the early days.
Get the Word Out
Club members can see your event in their Companion app events list, but don’t wait for them to stumble across it. Use other communication channels to share your event link, which is accessible via the 3 dots menu on the event’s homepage.
- IRL club looking to get members involved? Blast the link out via email, a texting list, or on your Club’s Facebook page.
- Influencer with a large social audience? Share the link on your social profiles and watch the signups roll in!
- YouTubers: put together a quick video, then share the event link in your video description.
Take It Seriously
People joining your events is an honor that should be taken seriously. Do everything you can to deliver a top-notch experience to those who have entrusted you with their precious time. Roll out the red carpet, and make it an experience they’ll want to repeat!
Further reading: How to Lead a Zwift Group Ride
Only the Club owner can create events at this time, so make sure the owner is willing and able to post events! If you are an IRL club looking to hold events on Zwift, it’s smart to:
- Appoint a Zwift events manager and have them create your Club and/or
- Create a formal process for submitting Club event details to the Club owner
Run a Test
Unsure how an event will unfold? Create a test event, label it as such, then give it a dry run to make sure everything works the way you’d like!
Club Events FAQ
I want to hold Club races. Will the results show up on ZwiftPower?
They will not. All Club events are sort of “private” events which ZwiftPower doesn’t see in any way… at least not yet. The only results you will see would be the event results screen in game, assuming you have it enabled.
Will people see my Club’s events in the Companion events list?
If someone is a member of your Club, they will see your events in their list.
We like using the “Keep Everyone Together” option in our Meetups. Is there a way to do this with Club events?
Not at this time, but we’d predict Zwift will support this eventually.
Is there a way to use my Club to host a group workout?
Not at this time, although we’d love to see this feature! The best you can do right now is use this Meetup hack.
Can only the Club’s creator make events? Or can I let other members make events?
Only Club Owners can create events – but you can designate as many owners as you’d like! To promote a member to Owner, tap the 3 dots menu next to a member’s name and tap “Make Moderator”. Then tap it again and select “Make Owner” and confirm.
Questions or comments?
Have you set up or attended your first Club event yet? Got questions about how Club events work? Comments about additional functionality you’d like to see? Share below!
Does this mean that the private race results are going to be correct? Unlike before where everyone started at different points on the side of the road and had different finish lines?
Yes, they should work great now!
So our club was part of the beta program. We had the ability to edit (not create) events removed a bit ago. When is this new functionality rolling out? I am not seeing anything like this in our menus.
Rolls out over the next few weeks. Not sure how it will work for existing big Clubs who have had access for over a year, though.
Is there any way to send notifications similar to a meet up invite for when club events are created?
No. It’s up to you to share the event with others, like any other Zwift event.
Seems like a missed opportunity by zwift. It means that you have to use some 3rd party system (Facebook, strava, discord etc) to ensure people actually find out about it!
As a club member, you get notification’s through Companion App , when events are created
I am presume there is no results on zwiftpower in clubs, is there a way to get the result data for our own series/leagues?
The only results currently available are on the results screen, which shows up at the end of the event and (I assume) in Companion.
Yeah, Im concerned with this as well. Had planned for an on-location Zwift league and showing results on the projector screen as an on-location broadcaster is something we have to think about… to show the results table is a presentable way for the audience in attendance at the event venue.
Clubs tab not yet visible for me using latest version of ZCA on Android phone.
I’ve been hoping for this for a long, long time. We run a weekly Meet-Up-based crit and the variable finish lines are frequently a real bummer. I don’t have Clubs yet, and I’m guessing based on them estimating three weeks that I *might* see it about the time our series ends this time (we start 3 February) since Zwift’s forecasted horizon is often further than the original proclamation. I would absolutely love it if this could be delivered, as advertised, in that time frame.
Great to see this finally here. I can’t see the ability to make the event a workout. Do you know if that’s coming?
I know you have to be Level 20+ to create a club. Once you are part of a club can anyone create an event or do they still have to be a level 20+?
Only the club owner can create club events at this time.
@Eric Schlange Do you know if that’s expected to change in the future?
Can there be more that one club owner?
No workouts in the club ? (like loading a workout in a meetup)
Have been able to create a club / events today although only on a particular Apple device, others with companion app won’t let me create or edit events.
will we be able to create more than one club?
I’d like to know this too. Also can we dissolve a club we made? Or change the name later?
At this time, there’s not a way to delete your Club. But what you CAN do is just leave the Club. If you’re the only owner, the effectively kills it, since nobody can create Club events except for owners.
You can only be a member of 3 Clubs, too. So leaving a Club you created frees up a Club “slot” for you.
Anyone know how this “rollout” will work? I couldn’t create a club but another team member could so they created the club and made me a “manager”. I have the announcement and roster buttons but I can’t create events. WIll the event creation option appear for me when I make the magic “clubs rollout” list to create a club too? The club isn’t very useful if we can’t add events and the “rollout” is very vague so I don’t know if something is broken or just not available to me yet.
I would suggest that your Team Member makes you an owner, then you will be able to create events
Right now, if you add groups (A,B,C,D), there is a 2-minute offset between groups and no option to change this. Also, it does not appear to put the groups in a specific order (i.e., A does not necessarily go first or last). It would be nice to be able to customize the order of the groups and any delay between starts so that you could do a “chase” race or have multiple groups start together. Hopefully, this will be updated.
I created a club 23.1.2022 and I have few members in it already, but I cant create a club event. There is only a text “check back later for club events.”
Fantastic feature. I have created 2 events now, Zwift have made the process very simple. The current event though, which I set at 4 laps randomly changed to 1 lap… and edit function disappeared.
I just noticed (02/28/2022) today the Clubs icon appeared. It wasn’t available 2-weeks ago when you first posted. Super excited! But not sure exactly why…
Apparently if we create a club on the Companion app then visit that link at Zwift.com we can make even more adjustment to the events, Fence (on/off), edit category ranges, on/off steering.
Only if you have event organizer access (which more veteran ride leaders have from back when Clubs was just for certain big Zwift clubs). Everyone who just got Clubs access won’t be able to access the web-based editing tools.
i got it. never had access to clubs before
hi. Can A,B,C and D be at the same event at the same time and can they see each other. We want to organize club races with these categories, but want to race all of them at the same time and not only A with A and B with B and so one
Yes, if you do multiple categories for your event, all categories will be able to see each other. They may not start from the same pen, but everyone is visible who signed up for the event, regardless of category.
Keep everyone together is not a option?
If you are a small group better off doing a Meetup. In the Event you can not see other riders in Zwift , only those within your Event. With our club of 5 members if we did not stick together no drafting off of each other
Is this possible “No workouts in the club ? (like loading a workout in a meetup)” Or make a specific workout for the event?
Not yet possible.
After you create the club event, if you open the share link in browser (logged in zwift account that is club owner) you get a few more event options like ‘pace value’, ‘steering’ and ‘Fence’ modes.
Just click the ‘edit’ icon next to your groups in the event page 🙂
Unfortunately, this only applies to event leaders who had access to Clubs before this big January release. Which is to say, it doesn’t apply to the vast majority of Zwifters. Most have no access to the web editing tools.
Yeah this was VERY confusing when I dry ran a club ride…it’s essentially a meetup though with different visibility to join (your club/ shared link), but no fence, and as I’m reading above with fewer options (rubber band no that’s ok but..) than even meetup. Is this right, and/or is there another post/updated guide if things change? Unlike the former D pacer (“since Jarvis” he said but I don’t remmber some oversized yellow translucent rider on jarvis), I lead rides on that route and have done many (many) with many groups so am confused by which limitations and what may… Read more »
@Eric Schlange Can club rides be setup as BANDED? Also, I’ve been on club rides where they use a fence, but when I was briefly setup as an event owner on a club, I didnt see fence option. Although I also didn’t select a leader or sweeper so maybe it appears when you choose those??? Please and thank you!!
We have a large club but are not using the Club Rides because of the missing “Keep everyone together” option. we have people with greatly differing abilities and we just can’t host a ride without this feature. The workout features would also be nice for club rides.
I was hoping this would finally allow us to ride some of the ‘event only’ routes, but it looks like it’s still limited to the normal route list?
Seems like an odd decision – are the event only routes going away, or are they deliberately making them difficult to access?
Is it possible to create club TT event?
A number of our club members like doing them and it would be great to organise one for them.
Not at this time… there’s no way to force everyone to use a TT bike, or have the staggered iTT starts which Zwift races have.
Can we create club events from the desktop web app?
Is there a way to share a link to join the club?
For instance, posting on our Strava club page. Requiring everyone to favorite the club owner is tedious.
Is there an easy way to get people on to the club roster?
Is it possible when we create a Club Event to automatically have all riders wearing the same bike option and specific kit? I can’t see the options to select them but other existing events can do this?
Is it possible to import structured workouts to our Club event?
Not yet, no.
Hi, Eric… Hope you’ve been well! Do you know if the organizer can assign a specific jersey in a Club event?
You can’t do that through your event editing tools, but you can ask ZHQ event staff to set your event up that way: https://gozwift.kustomer.help/contact/event-change-request-HkA34mv5H
Awesome help, Eric… Much obliged!
Hi Eric, one question. Is it necessary that the event organizer or club owner/moderator is present at the event or can it start without any of them?
And does it start when the pacemaker is also not present?
Has anyone an idea about it?
No, it’s not necessary.
Do you know if Zwift is working on functionality on customizing the categories (A,B,C,D,E) for clubs? Like changing the starting times and be able to compete in the same race (now you cannot see the other categories once started). This would make it possible to do Herd races.
Club events are going well. But there are some different goals under the riders. So, I like to split the group, in a group beach loop and a group volcano climb after party. So they can ride togheter and split at volcano climb. Is this possible? Can you make 2 groups in club event with different routes?
@ericschlange Above it says 140 character limit but that is not true for many clubs. Cycle Nation, for example, has a lengthy description on their rides but a ladies group that I am in (128 members), has their description cut off after a sentence or two. Two members in the club tried creating events both using companion app on iPhone, and the same thing happens. Zwift Support didn’t know why – and their solution was to email them the event link and they would add a description. That is too time consuming! Since you wrote this article, clubs have changed… Read more »
is there a way to create multiple events in the future?
Help! I want to set up a tortoise and hare type event where D’s for first, then C, B and A. At the moment, Zwift sets A’s off first when setting up a multi-category event – is there any way to force D, C, B, A order? Cheers.
There’s no way to modify start times from within the Club event edit tools. That’s something you have to ask Zwift to modify on their end.
Use this form to do it: https://gozwift.kustomer.help/contact/event-change-request-HkA34mv5H
Cheers Eric, I’ll do that.